Woodstock School of Art | Studios 1, 2, 3, 4 & 5
Saturday, July 19 | 11AM – 6PM
Sunday, July 20 | 10AM – 3PM
ELIGIBILITY:
- Registration is now open to all current and past Woodstock School of Art students.
- Both current and former WSA instructors are eligible to participate.
- Artists are encouraged to showcase artwork created during their time at the Woodstock School of Art.
REGISTRATION
- Space is available on a first-come, first-served basis, according to registration time.
- Once yours is processed based on the registration timeline, you will receive an email from heather@woodstockschoolofart.org detailing available spaces. You will then be able to select your preferred space and pay the registration fee. Due to the high volume of registrations, please monitor your email closely. Space selection and payment should be completed within 48 hours of receiving our notification before we move onto the next registrant.
- You may share your space with other eligible artists of the WSA community. All participating artists need to register.
Studio 1 & 2
There will be 19 spaces, each space is 10’x10′. These spaces are $150 for the weekend.
Note: These spaces have room for floor displays, tables, etc. and some include wall space.
Studios 3 & 4 – FULL
There will be 6 spaces, these spaces include the use of two tables and some wall space. These spaces are $100 for the weekend. Best suited for printmaking artists
Note: No use of hardware on these walls, but can use the cork boards with push pins provided. No space for floor displays, everything must be displayed on the tables or wall space.
Studio 5
There will be 6 spaces, there will be spaces with two large tables and some spaces will have one or two small wall shelves. These spaces are $100 for the weekend. Best suited for sculpture artists.
Note: No space for floor displays, everything must be displayed on the tables or wall space.
STUDIO LAYOUTS
Studio 1 & 2
Studio 3 & 4
Studio 5
EVENT SCHEDULE
Friday, July 18th
- 2:00PM – 5:00PM | Set Up – Studio 1, 2, 3 & 4
- 5:00PM – 6:00PM | Set Up – Studio 5
Saturday, July 19th
- 9:00AM – 10:15AM | Set Up – All Studios
- 10:30AM | Mandatory Event Meeting at Check Out Location
- 11:00AM | Art Fair Open
- 6:00 PM | Art Fair Closes
Sunday, July 20th
- 9:30 AM – 9:50 AM | Artists Arrive
- 10:00AM | Art Fair Open
- 3:00PM | Art Fair Ends
- 3:00PM – 5:00PM | Clean Up
CLEAN UP/BREAK DOWN
- To maintain a consistent event atmosphere for all visitors, artists are requested to refrain from early breakdown and begin cleanup only at the designated time.
- All items brought by students must be removed.
- All students must clean their space prior to leaving including putting away tables, easels, and chairs along with sweeping, patching walls (if applicable), etc.
PROVIDED BY WSA
- Studio 1 & 2 one easel per space and one studio table per space – 24”x36” in Studio 1 & 2.
- Studio 3 & 4 tables already in spaces, tables sizes vary.
- Studio 5 – two tables, 24″x72″ each.
- Chair(s)/Stool(s)
- Additional Tables/Chair(s)/Stool(s) may be available during setup.
SPACE DETAILS
- Students may use small nails or command strips to hang their artwork on the wall ONLY in Studio 1 & 2. If the corkboard is in your space please try to use the aluminum push pins provided. Artists must patch any holes (not necessary on the corkboard) and leave the walls in good condition before leaving.
- NO artwork, displays or any items may be leaned against windows.
- NOTHING can be hung from the windows.
ARTISTS ARE RESPONSIBLE FOR THE FOLLOWING
Bringing their own display and items needed such as:
- Extension cords/power strips
- Display racks
- Drapery
- Additional tables/easels
- Protective sleeves/wrapping material for fragile items
- Price tags/stickers
- Bring lunch/water (there will be a vendor area with coffee, water, snacks)
Artists must run their space by doing the following:
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- Occupying the space at all times.
- Provide clear pricing information for buyers.
- Complete a WSA Art Fair Order Receipt (see last page for more details).
- Send all sales to check out, no sales are to be made directly with space/artist.
- We suggest each artist keep a list of sales for their own record, although you will receive a copy of the itemized receipt (see below).
MARKETING
- This year we are partnering with UPAW for an upgraded advertising plan. WSA will also have a comprehensive plan of print, online, and radio advertising.
TERMS OF PARTICIPATION
- WSA will process all sales and will submit NYS Sales Tax payments.
- Artist commission 80% and WSA commission 20%.
- All payments to artists will be made within two weeks of the event.
- All display materials must be provided by exhibitors.
- Images submitted may be used by WSA to publicize the exhibition or facility. WSA reserves the right to photograph artwork for promotional purposes.
- Students are responsible for covering any damages made to WSA studios during event.
- WSA is not responsible for any damaged, lost or stolen artwork, displays, or any other items brought by artists throughout the event.
SUGGESTIONS
- Bring a variety of work with different price points. For example, some buyers may be looking for works under $100.
- Your pricing should be visible and clear to the guests.
- You might want to create a sign with your name, maybe include your website/social media if you have those. Bring business cards if you have them.
- It’s helpful to take the time to make a layout so that when you come to set up you have a plan.
- Be prepared to engage with the guests and make sure to be welcoming!
CANCELLATION POLICY
Cancellations are fully refundable up to four weeks before the event begins. 50% of fee will be refunded for cancellations made two weeks before the event. A written request must be sent to Registrar at registrar@woodstockschoolofart.org. If cancellation is less than two weeks before the event, no refund will be given.
CONTACT
For any questions, assistance contact:
Heather Caufield, Artistic Director
heather@woodstockschoolofart.org
845-679-2388 (x304)
ART FAIR ORDER RECEIPT INSTRUCTIONS
- Art Fair Artist completes order receipt for purchase, see details below.
- Do not fill out the sections where it says “Office Use.”
- Buyer brings item and order receipt to check out. We plan to have “runners” who accompany the buyer to check out so the artist doesn’t have to leave their space or doesn’t have to make the buyer come back to pick up the item after payment.
- Check out runs the sale and adds the subtotal on the order receipt.
- Check out keeps order receipt for records and gives square receipt if customer wants.
See Sample below/ This is just an example, actual copies will be printed at the event for artists.
